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Why we ask for your consent?

We are committed to protecting the privacy of all personal data you provide to us for this event registration. The following statements describe what we are doing with your data and how long it is stored, so you are fully informed prior to submitting your personal information for event registration.

Data Controller

The Event Gap
Suite 3.03, 18 Flour Mill Way, Summer Hill NSW 2130
Ph: + 61 2 8076 4962
Email: [email protected]

Data Protection Officer Contact

Alison Daykin
Director, The Event Gap
Ph: +61 2 8076 4962
Email: [email protected]

Why are we processing your personal data?

We ask for your personal data to facilitate your event registration and to keep you informed with updates about the event you have registered for. We will not share your data with anyone unless we have your express consent and it is necessary to provide services to you. The organisation who is hosting the event will also have access to your data to update their records.

Who will see your personal data?

Your data will be shared with other organisations and third parties to process your registration including:

  • Centium Software – EventsAIR event registration software, using the Microsoft Azure Cloud (Level 2 PCI Compliant, uses SSL security and 128-bit data encryption.)
  • eWay – Ecommerce gateway
  • Accommodation – for your hotel booking and activities, your name, contact phone, any activity specific information and credit card details will given to the hotel
  • Conference venues – if you list a dietary requirement, this will be passed on to the relevant venue
  • The organisation who is hosting the event.

How long will your personal data be stored?

Your personal data will be retained by us for up to 18 months after the event conclusion.
The right to enquire about your personal data

Before the event, withdrawal of consent will be considered a full event cancellation and may incur any cancellation fees as detailed in the Terms and Conditions supplied with your initial registration. All personal data would then be anonymised.

After the event, you may request that we anonymise your personal data. However, we will retain non-personal financial, tax and event attendance data for reporting reasons.